Collaborative Mail Sync With Outlook

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Download Sync Utility
Setup Account Settings

Collaborative Mail Sync is a desktop utility that allows you to quickly and easily synchronize information from Outlook with an active Collaborative Mail account on the internet. Using this utility, you can synchronize:

  • Contacts
  • Appointments
  • Tasks
  • Notes

After installing it, a toolbar will be added to your copy of Microsoft Outlook that will allow you to easily synchronize with Collaborative Mail whenever you need to.

The latest versions of Collaborative Mail Sync are available from within the Collaborative Mail interface. To access the download click on the Settings ribbon on the left hand side.

Collaborative Mail Sync With Outlook

Download Sync Utility

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Select SmarterMail Client Utilities from the left side tree. Then choose the utility for Outlook 2000 or Outlook 2003 and above depending on which version of Outlook you are using.

Collaborative Mail Client Utilities

If you are using Internet Explorer, you may be asked to Run or Save. In Firefox it will give the option to Save File. If saving the file, make sure to save it somewhere that you can find it again, such as the desktop. Once the file is downloaded, you will need to double click on the file and run through the installation.

Collaborative Mail Download Client Utilities

Setup Account Settings

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Once installed, from within Microsoft Outlook, click on the SmarterMail Sync toolbar item and choose Account Settings.

Collaborative Mail Sync Toolbar

Click Add

Collaborative Mail Add Account

  • Type in your name.
  • For the SmarterMail URL, type in
  • Type in your email address and password.
  • Click Next

Collaborative Mail Add Account Information

It will make a query to the server to make sure it can connect. Then click Next

Collaborative Mail Query Server

Select which components you wish to synchronize and click Next

Collaborative Mail Select To Sync

You can choose whether you want it to automatically sync when opening and closing Microsoft Outlook. Then click Next

Collaborative Mail Choose When To Sync

Click Finish to complete the setup

After setting up the account(s), click on the synchronize toolbar item and choose the account you wish to synchronize with.

Collaborative Mail Complete Setup


If you want to have your email from the Standard Mail webmail sync up with Outlook, you can set up your email in Outlook using the IMAP protocol.

Click here for instructions on setting up Outlook using IMAP.